Beginning Your Journey as a Productivity Ninja

17Sep 17
laptop ipad sunglasses

By Hayley Watts, Think Productive

The thing about time management is that it simply isn’t possible. We are stuck with 60 minutes in each hour, 24 hours in each day and 7 days in the week. We can’t work all of them, and as much as we might like to, we can’t shorten or extend the hours. In fact, there comes a point when just throwing more hours at the work results in more mistakes and less productivity.

I get that this is all easy for me to say, and much more difficult to do. But it’s certainly possible. Before I discovered these new ways of working, I spent a lot of time firefighting, feeling overwhelmed by email and attending meetings that seemed important but didn’t help me achieve my objectives. My journey to becoming a Productivity Ninja began with thinking I was fairly productive already, to realising that there were so many better ways of doing things.

My top Tips to help get you started on your productivity journey:

  • Don’t spend all day in your inbox, go into your email and process your emails a few times a day.
  • Turn off the email notifications, the little things that pop up to say that you have an email. You will be surprised how much this improves your sense of calm
  • Get everything that you need to do out of your head, every little thing, big thing, work thing and thing that relates to your life outside of work.
  • Say no to meetings that don’t help you achieve your goals. If you are needed, perhaps just attend part of the meeting
  • Think about where you do your best planning, working, and creating. You don’t have to do all of your work at your desk, sometimes working from elsewhere means you can better concentrate and focus
  • Spend sometime each week planning ahead and reflecting how how your week has been
  • Identify the areas of your work that will make the most impact. Focus on these each day
  • At the end of the day, clear your work space. and identify your top 3-5 priorities for the day ahead. Write them down and focus on these the next day before you get into all of the other stuff.
  • Stop trying to multitask. It takes longer and you will make more mistakes

Some more useful information and tips for you:

http://thinkproductive.co.uk/polite-ways-to-decline-a-meeting-invitation/

http://thinkproductive.co.uk/top-5-gmail-hacks/

http://thinkproductive.co.uk/?post-type=any&s=outlook+hacks

I’d recommend Graham Allcotts book ‘How to be a Productivity Ninja’ http://thinkproductive.co.uk/product/how-to-be-a-productivity-ninja-paperback-2/

At Think Productive, we offer courses that include spending sometime at your desk, implementing new ways of working to bring your stuff or your email under control. We also run courses about how to make meetings more productive and set about making your email culture more positive and productive. We do a course called ‘How to be a Productivity Ninja’ which includes loads of hints tips and tricks to becoming more productive, and offer one to one sessions for senior business leaders.

More about our in-house workshops here: http://thinkproductive.co.uk/workshops/in-house-workshops/

Get in touch with Hayley to find out more hayley@thinkproductive.co.uk / 07816906227

http://bit.ly/1MjMYmW Kamwell clients can access 50% off London Stress Less Achieve More public workshops in 2017 using voucher code KAMVIP.

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